Mass IDEAS (Innovating Design in Education for All Students) is designed to bring bold models of high-quality, innovative learning to Massachusetts, in order to close achievement gaps and prepare all students for success in work and life.

We are actively seeking diverse candidates for a Program Assistant position to help us support teams across Massachusetts so that together, we can create the great schools all students deserve.

Posted: March 27, 2019
Corrected: April 17, 2019. The position is funded through August 2021.

Mass IDEAS (Innovating Design in Education for All Students) is a $5.5 million initiative designed to bring bold models of high-quality, innovative learning to the Commonwealth of Massachusetts, in order to close achievement gaps and prepare all students for success in work and life. Massachusetts needs an effort to catalyze schools at the outer edges of design and redesign, in order to build our own cohort of truly innovative, high-quality school models to help communities, educators, and leaders across the state broaden our understanding of what public schools can do.

Guided by our design principles and employing a variety of strategies created to support stakeholders at different stages of readiness for whole-school design and redesign, Mass IDEAS supports teams across the state so that together, we can create the great schools all Massachusetts students deserve.

Mass IDEAS is seeking a Program Assistant to provide a range of direct support services for our efforts. The Program Assistant will join a team intent on fostering equitable educational opportunities for all students, dedicated to collaborative adult learning, and committed to having a lot of fun along the way. This is a full-time, exempt position, working remotely from anywhere in Massachusetts.

We actively encourage and welcome candidates who are diverse along multiple axes of identity (such as race, gender, age, sexual orientation, nationality, and other identities).

Position Summary

The Program Assistant is responsible for providing program and operational support for Mass IDEAS. The Program Assistant assists the Program Officer with recruiting potential school design teams and assists in selection processes for team participation in various activities (e.g. School Design Institutes, School Model Design Studios). The Program Assistant, Mass IDEAS will work with the Program Officer to provide program development, operational/technical, and administrative support and will engage in shared learning with school design teams. This position is currently grant funded and those funds are projected through August 2021.

Mass IDEAS’ work is an initiative of Next Generation Learning Challenges that is funded by the Barr Foundation and the Nellie Mae Education Foundation.

Duties and Responsibilities

Meeting and Logistics Planning

  • Overseeing planning, coordination and logistics of program events, in-person and virtual, including School Design Institutes, School Model Design Studios, and convenings of grantee cohorts.
  • Preparing itineraries, agendas, and other materials for program-related convenings
  • Managing subcontractors, creating work-plans, tracking, expenses, and otherwise managing work-flow on the implementation of this initiative.
  • Scheduling and supporting external meetings (in person and virtual) involving multiple participants, including handling some travel and hotel bookings.

Program Support

  • Designing, developing and maintaining online tools, systems, and processes such as google sites and forms, our E-grant system, and various online cloud-based software programs and other Microsoft-Office based tools to ensure Mass IDEAS runs smoothly.
  • Creating tracking systems to manage schedules and timelines for projects and reporting on progress.
  • Processing, tracking, and managing invoices and budget related to Mass IDEAS.
  • Supporting the Program Officer in areas including planning, financial, programmatic requirements and other administrative duties as needed.

Grantee Support

  • Monitoring grantee performance, including careful review of all reports, and communicating with design teams and financial administrators.
  • Providing virtual and on-site support to school design teams.
  • Coordinating grantee awards administration, including memoranda of understanding, payments, travel reimbursements, and reports.

Qualifications

Education and Experience

  • A Bachelor’s degree is required; coursework or graduate degree in a related field is a plus.
  • A minimum of three years’ high-level administrative and program support and management, with demonstrated ability for independent work. Project management and operations experience in education setting is preferred.
  • Interest in or experience with innovative, high-quality school design and/or redesign. Knowledge in these areas is a plus.
  • Interest in or experience with the education system, the education reform/policy environment, and public school governance in Massachusetts. Knowledge in these areas is a plus.

Knowledge, Skills, Abilities

  • Strong organizational skills, attention to detail, and project management. Ability to manage diverse and competing deadlines while maintaining high quality of work and professionalism.
  • Professional and effective written and spoken communication in multiple formats and settings.
  • Proficiency using core office productivity software tools independently, such as Google (docs, forms, sites), Excel, PowerPoint, Trello, Survey Monkey, and social media platforms.
  • Ability to work in a virtual workplace environment, researching and implementing solutions to problems quickly and independently.
  • Ability to travel throughout Massachusetts, and to locations outside Massachusetts as needed to support Mass IDEAS’ school design strategies.
  • Ability to work collaboratively with both internal colleagues and external school design stakeholders, including students, educators, families, local business, community organizations, elected officials, and others.
  • Demonstrated commitment to working with public schools dedicated to serving diverse populations; commitment to diversity, equity, and inclusion so that all Massachusetts students may experience a high-quality, innovative education preferred.
  • Interest in or understanding of the components of next gen learning (student-centered, competency-based, driving toward richer, deeper definitions of student success, enabling student agency, technology as an enabler, etc.) is a plus.

Apply

The Mass IDEAS Program Assistant is an employee of EDUCAUSE, the parent organization of NGLC and Mass IDEAS.

At EDUCAUSE, we recognize that the diverse backgrounds, talents, skills, and contributions of every individual improve and enhance the quality of the organization. Our goal is to be a diverse workforce that is representative, at all job levels, of the members we serve.

Our benefit package includes medical and dental insurance, employer paid life and disability insurance, flexible spending accounts for health care and dependent care expense reimbursement, paid vacation, paid sick time, paid holidays, and a retirement plan with employer contribution.

EDUCAUSE requires successful completion of background checks for all potential employees.

Please respond with cover letter and resume. Applicants are encouraged to use the cover letter to demonstrate their communication skills, identify the aspects of the position they are most passionate about, and highlight any skills and experiences that relate to the position.

Please apply using the EDUCAUSE Job Board to submit cover letter and resume specifying "Program Assistant, Mass IDEAS” in the subject line. Applicants are encouraged to use the cover letter to demonstrate their communication skills,identify the aspects of the position they are most passionate about, and highlight any skills and experiences that relate to the position.

Learn More

Mass IDEAS - Explore this website to learn more about the exciting work the Program Assistant will support.

Team NGLC - Meet the colleagues on the team that the Program Assistant will join.

EDUCAUSE Job Posting - See the job posting on the EDUCAUSE website and learn more about working at EDUCAUSE, the parent organization for NGLC and Mass IDEAS. Submit your application through this platform.